Enterprise IT Portfolio Review
Software Utilization and Cost Optimization Dashboard
Enterprise visibility into software spend, adoption, renewal risk, and cost-saving opportunities across agencies.
Reporting period: April 2025 – March 2026
Data refreshed daily · 12 agencies in scope
Total Annual Software Spend
$42.8M
Across 12 agencies
Active Software Products
286
Tracked in contract system
Overall License Utilization
68%
+9 pts vs. last year
Est. Annual Savings Opportunity
$6.4M
15% of total spend
Unused or Underused Licenses
8,450
-22% over 12 months
Contracts Renewing in 90 Days
18
$11.2M combined value
Software Spend vs. Utilization
Annual spend ($M) and license utilization by major category
License Utilization Breakdown
Share of all purchased licenses
- Actively used68%
- Infrequently used17%
- Not used15%
Savings Opportunities
Estimated annual savings by optimization action
Executive callout
$6.4M
in annual savings could be achieved through license reclamation, contract optimization, tool consolidation, and improved allocation across agencies.
Top Optimization Opportunities
Products with the largest gap between purchased licenses and active usage
| Software product | Licenses purchased | Active users | Utilization | Annual cost | Potential savings | Recommended action |
|---|---|---|---|---|---|---|
| Adobe Creative Cloud | 5,200 | 2,650 | 51% | $4.1M | $1.2M | Reduce license count before renewal |
| Microsoft Visio | 8,000 | 3,400 | 43% | $1.6M | $650K | Reallocate and remove inactive licenses |
| Project Management Tool A | 3,500 | 1,100 | 31% | $980K | $420K | Consolidate with existing enterprise platform |
| Analytics Platform B | 2,400 | 1,320 | 55% | $1.4M | $510K | Right-size premium tiers to standard |
| Diagramming Suite C | 1,900 | 640 | 34% | $620K | $310K | Retire overlapping tool at renewal |
| Developer Toolchain D | 4,100 | 2,050 | 50% | $1.1M | $380K | Move dormant seats to shared pool |
| eSignature Service E | 6,700 | 3,150 | 47% | $870K | $265K | Renegotiate on verified usage volume |
Agency and Department Comparison
Utilization heat map — darker red indicates weaker adoption
| Agency | Software spend | Purchased licenses | Active licenses | Utilization rate | Savings opportunity |
|---|---|---|---|---|---|
| Health Services | $8.6M | 42,300 | 33,400 | 79% | $780K |
| Transportation | $6.2M | 31,100 | 20,100 | 65% | $910K |
| Public Safety | $5.4M | 26,800 | 22,500 | 84% | $420K |
| Revenue & Finance | $4.9M | 18,900 | 10,600 | 56% | $1.1M |
| Education | $4.4M | 24,600 | 17,200 | 70% | $640K |
| Environment | $3.7M | 12,400 | 5,400 | 44% | $1.0M |
| Human Resources | $2.9M | 9,800 | 6,900 | 71% | $390K |
| Corporate IT | $6.7M | 28,200 | 17,000 | 60% | $1.2M |
Renewal Risk Panel
Contracts expiring within the next four quarters
| Vendor | Contract expiration | Annual value | Current utilization | Savings opportunity | Decision status |
|---|---|---|---|---|---|
| Adobe | October 2026 | $4.1M | 52% | $1.2M | Review required |
| Oracle | September 2026 | $7.8M | 61% | $1.4M | Negotiating |
| Collaboration Suite | August 2026 | $3.1M | 66% | $540K | Review required |
| Microsoft | December 2026 | $12.4M | 84% | $860K | On track |
| Project Management Tool A | September 2026 | $980K | 31% | $420K | Consolidation candidate |
| Analytics Platform B | November 2026 | $1.4M | 55% | $510K | Review required |
Utilization and Savings Trend
Rolling 12 months
- License utilization59% → 68%
- Unused licenses-22%
- Realized savings$3.1M
- Additional identified savings$6.4M